From 200 applicants
to your shortlist In 2 minutes.
SchemaHR automates the part that drains your team — candidate screening, compliance collection, and WhatsApp follow-up — so your recruiters spend time on decisions, not administration.
200
applicants
Designed for enterprise talent operations — where speed, accuracy, and compliance are non-negotiable
< 2 min
First candidate assessment
0%
WhatsApp candidate response rate
21-day
Automatic data purge cycle
0%
On-premise — zero third-party AI
Built to enterprise and regulatory standards
Kenya Data Protection Act
2019 compliant
GDPR-Compatible
Architecture
On-Premise Deployment
Available
Full Audit Trail
Every hiring action
Automated Retention
21-day purge cycle
Multi-Entity
Enterprise ready
The cost of the status quo
Top talent does not wait for slow processes.
Every open role not filled is lost productivity. Every compliance gap is unrealised liability. The hiring process your organisation runs today has a measurable cost — most have simply never quantified it.
Average time to shortlist — manually
In that window, your highest-value candidates have received, evaluated, and accepted offers from faster-moving competitors. Speed-to-shortlist is no longer optional — it is a strategic differentiator.
Of recruiter capacity consumed by administrative screening
At enterprise scale, manual review does not slow you down linearly — it caps your hiring ceiling entirely. Growth requires intelligent automation built into the process, not bolted on afterwards.
The fully-loaded cost of a single poor hire
Statutory documentation gaps, unverified credentials, and absence of audit trails create regulatory and financial exposure your legal team cannot afford. Compliance cannot be an afterthought in a hiring process.
SchemaHR was built specifically to eliminate each of these failure points — for organisations that can no longer afford reactive talent operations.
Platform features
Built for the full talent lifecycle.
A single platform from job approval through to signed offer — eliminating the fragmented toolchain that creates risk, delays, and data gaps.
Intelligent Candidate Ranking
Every application is evaluated against your exact role requirements and ranked automatically. Your team sees only the candidates who genuinely meet the bar — with a plain-English explanation of why each one scored as they did.
WhatsApp-Native Candidate Engagement
Interview invitations, offer notifications, and compliance document requests sent directly via WhatsApp — the channel your candidates actually respond to. Confirmation, decline, and document upload all happen without a login.
End-to-End Pipeline Management
A single visual workspace moves candidates from application through shortlist, interview, compliance, and offer. Every action is timestamped and attributed — your audit trail is built automatically.
Data Sovereignty by Design
All AI processing occurs within your own infrastructure. Candidate data is never transmitted to third-party AI providers. Automated 21-day retention policies keep you aligned with data protection obligations without manual housekeeping.
Compliance Workflow Automation
Collect required statutory documents in a structured digital flow — National ID, KRA PIN, CRB clearance, NHIF, NSSF, and more. Each document is checked for completeness, format validity, and name consistency. Reduce onboarding friction before day one.
Proprietary Talent Intelligence
Every screened candidate enriches your organisation's searchable talent database. Surface strong candidates from previous campaigns before investing in external advertising — reducing cost-per-hire at scale.
How it works
A hiring process built for scale.
SchemaHR standardises and automates the work between job approval and final offer — so your team operates at the level your organisation actually needs.
Define Your Requirements
Structure your role with weighted criteria, mandatory qualifications, and statutory document requirements. Your standards — encoded precisely, applied consistently to every applicant.
Applications Are Received
Candidates apply through a branded, structured flow. Documents are collected, verified, and processed automatically the moment an application is submitted.
Intelligence Ranks Every Applicant
SchemaHR evaluates every application against your defined criteria and assigns a ranked classification. The process runs automatically — no human intervention required until you choose to engage.
Your Team Selects the Best
Recruiters review only the top-ranked candidates with full profiles, extracted data, and compliance documentation already assembled. Move decisively from shortlist to signed offer.
Before vs After
What hiring looks like without the chaos.
Most Kenyan organisations are still managing talent acquisition through email, spreadsheets, and WhatsApp threads. SchemaHR replaces that fragmentation with a single structured pipeline.
CV review takes 3–5 days per role
AI shortlist ready in under 2 minutes
Candidates ghost because follow-up is manual email
Automated WhatsApp keeps every candidate in the loop
Compliance documents chased over email, arrive incomplete
Structured digital flow — candidate uploads direct from WhatsApp link
Candidate data scattered across inboxes and spreadsheets
One searchable pipeline — every action logged and auditable
Strong candidates lost to competitors while you're still reviewing
Top-ranked candidates identified and shortlisted the same day
"Where does our data go?" — no clear answer for IT security
All processing on your own infrastructure. Data never leaves your server.
Still running recruitment on spreadsheets? A 30-minute demo will show you exactly what your current process is costing you.
Book a Demo
Enterprise capabilities
Infrastructure built for your requirements.
Designed for teams with real requirements.
SchemaHR is not a consumer tool dressed up for business. It is designed from the ground up for organisations with procurement requirements, data governance policies, and IT security standards that must be met before any system is deployed.
Multi-Entity Support
Run separate hiring pipelines across subsidiaries, departments, or geographic entities — under a single organisational account with consolidated reporting.
Private Cloud & On-Premise
Deploy SchemaHR within your own cloud environment or on-premise infrastructure. Your data never transits through shared systems. Full deployment documentation provided.
SSO & Directory Integration
Connect to your organisation's identity provider via SAML 2.0 or OAuth 2.0. Role provisioning managed through your existing directory — no separate user administration.
Executive Reporting
Board-ready hiring dashboards showing time-to-hire, cost-per-hire, pipeline velocity, and compliance completion rates — exportable for governance review.
API & System Integration
Documented REST API for integration with HRIS, payroll, and ERP systems. Webhooks for real-time event streaming. Dedicated integration support for enterprise deployments.
Dedicated Account Management
Named account manager, agreed SLA response times, onboarding programme, and quarterly business reviews included with all enterprise agreements.
Enterprise deployment enquiries
Our team will walk you through deployment options, data residency, SLA terms, and integration requirements.
What our clients say
Trusted by organisations that move at scale.
From in-house talent teams at listed corporations to leading executive search firms — SchemaHR is built for teams where hiring outcomes are consequential.
“We were reviewing over 400 applications per open role entirely by hand. SchemaHR reduced our time-to-shortlist from three weeks to under 48 hours. The compliance verification alone has removed a category of risk our legal team had flagged repeatedly.”
R. Njoroge
Head of Talent Acquisition · Financial Services Group
“As a retained search firm operating across East Africa, accuracy and client confidence are everything. SchemaHR gives our consultants a structured, auditable ranking they can present to boards — not a gut feeling dressed up as a shortlist.”
A. Wachira
Managing Director · Executive Search & Recruitment
“We run high-volume seasonal intake campaigns — hundreds of applications in a short window. The system handles the entire screening load automatically, surfaces the strongest candidates, and keeps every document traceable. That is not a feature. That is infrastructure.”
P. Kariuki
Chief People Officer · Telecommunications Corporation
Pricing
Pay for how you hire. Not a seat count.
Start with a one-time Pack for seasonal hiring, or subscribe as your volume grows — from small teams to multi-entity enterprises. Every plan includes AI screening, the Master List, and compliance reporting.
Try SchemaHR on a full trial, then pick the plan below when you're ready.
Pack
Seasonal or one-off hiring — pay once, no subscription
50–1,000 applications · 12-month validity
- Up to 1,000 AI-scored applications
- 3 recruiter seats
- AI scoring, Master List & pipeline
- Talent pool & semantic search
- Assessment library + branded careers page
- Compliance review & audit reports
- WhatsApp & email notifications
Starter
Steady, small-team hiring on a monthly plan
Annual: KES 220,000 — two months free
- 200 AI-scored applications per month
- 5 recruiter seats
- Everything in the Pack, billed monthly
- Fresh quota every cycle
- Talent pool & semantic search
- Audit, fairness & compliance reports
- Email & chat support
Growth
Scaling organisations hiring across many roles
Annual: KES 550,000 — two months free
- 600 AI-scored applications per month
- 12 recruiter seats
- Everything in Starter
- Custom assessment builder
- Uncapped WhatsApp messaging
- Advanced fairness & AI-decision reporting
- Priority support
- Custom email domainSoon
- Video interviewsSoon
Enterprise
Custom deployment for large organisations
Annual contract · custom volume
- Everything in Growth
- Custom / unlimited application volume
- Unlimited recruiter seats
- Dedicated email infrastructure
- Data Processing Agreement + 99.9% SLA
- Named account manager
- Webcam proctoringSoon
- API accessSoon
No setup fees. Save two months with annual billing on Starter and Growth. When you reach your monthly limit, new applications pause with a warning — never silently rejected.
Pay by M-Pesa or bank transfer. Enterprise invoicing available.
Document review note:SchemaHR's compliance workflow performs document completeness and consistency checks — including format validation, name cross-referencing, and expiry verification. It does not connect to government databases (KRA, NTSA, HELB, or similar) and does not constitute official authentication. Organisations requiring certified document authentication should engage an accredited background verification provider.
Ready to transform your hiring?
See SchemaHR in action — live, today.
Get a personalised walkthrough of the AI pipeline, kanban board, and compliance toolkit. No pressure. No credit card. Just 30 minutes.
No setup fees · Cancel anytime · Your data stays on your servers